Privacy Statement

Draft, OECD-compliant Privacy Statement
Draft Privacy Statement for SAEON-NRF
Statement No 58898 
Information about our Organisation and Web site 
Modern information and communication technologies play a fundamental role in the activities of an organisation like SAEON-NRF . We are based in South Africa .
Our principal activities are:
Scientific Data Curation
Environmental Monitoring and Reearch
Our privacy policy covers SAEON-NRF and its Web sites: 
Organisation Name: SAEON-NRF
Address: Persequor Park
City, Zip: Pretoria , 0001
Country: South Africa
Controller: Wim Hugo
Web Sites(s): www.saeon.ac.za
  data.saeon.ac.za
  *.saeon.ac.za domain
Our privacy policy also covers our subsidiaries and their respective Web sites: 
Subsidiary Name: DST-sponsored data dissemination sites
Address: Persequor Park
City, Zip: Pretoria , 0001
Country: South Africa
Controller: Wim Hugo
Principal activity(ies): Scientific Data Provision
Web Sites(s): *.dirisa.org domain
  data.saeoss.org
  data.saeoss.gov.za
Subsidiary Name: ICSU-sponsored data dissemination sites
Address: Persequor Park
City, Zip: Pretoria , 0001
Country: South Africa
Controller: Wim Hugo
Principal activity(ies): Scientific Data Provision
Web Sites(s) : wdcbhh.dirisa.org
  ndcsea.dirisa.org
Providing Visitors with Anonymous Access 
You can access our Web sites home page and browse our sites without disclosing your personal data. 
The services and links of our Web sites 
Our Web sites enable you to communicate with other visitors or to post information to be accessed by others. When you do so, other visitors may collect your data. 
Our Web sites include links to third party Web service providers. 
Automatic Collection of Information 
We automatically log personal data by means such as programming or we link information automatically logged by such means with personal data about specific individuals. We do so for the following purposes:
Technical administration of the Web site
Research and development
Customer administration
De-personalised metrics to data providers
We use cookies to store session data but we do not link non-personal information stored in cookies with personal data about specific individuals. 
Data Collection and Purpose Specification 
We collect the personal data that you may volunteer while using our services during registration. 
We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations. 
To access the table of personal data collected and purposes for which they are used, please click here 
We do not collect or use personal data for any purpose other than that indicated in the table below. 
If we wish to use your personal data for a new purpose, we will offer you the means to consent to this new purpose: by indicating in a box at the point on the site where personal data is collected 
Children's Privacy 
We do not knowingly collect personal data from children. 
We do not take specific steps to protect the privacy of children who disclose their personal data to us. 
We do not provide information about our personal data practices in relation to children on our home page, or at those sites on our Web site where we collect personal data. 
Disclosure and Visitor Choice 
We do not disclose your personal data to our subsidiaries or other organisations. We compile depersonalised, aggregate statistics for improvement of our services and as feedback to data providers.
Confidentiality / Security 
We do not give visitors to our Web site the option of using a secure transmission method to send us their personal data. 
We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:
unauthorised access
improper use or disclosure
unauthorised modification
unlawful destruction or accidental loss
All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data. 
We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation. 
Access to the personal data we may hold about you 
You can ask us, by:
sending an email ( wim@saeon.ac.za )
whether we are keeping personal data about you. 
We will provide you with a readable copy of the personal data which we keep about you, through e-mail. - although we may before require proof of your identity -. We will provide the information without any charge. 
We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:
erased
rectified or amended
completed
We do not reserve the right to refuse to provide you with a copy of your personal data. 
Privacy Compliance 
There are no national laws or self-regulatory schemes applicable to our web site or organisation. 
It is compliant with the following global or regional regulatory, or self-regulatory instrument: OECD 
In order to demonstrate that our privacy policy accords with the above privacy instrument, we are:
voluntarily committed to a Self Assessment procedure
Self Assessment procedure
Name or designation of the privacy policy person or service OECD
URL http://www2.oecd.org/pwv3/pws10.asp
Address  
Country  
Privacy Support 
If you have an enquiry or concern about our privacy policy, please contact:
  Contact 1
Name/designation : Chief Data and Information Officer
Department :  
Address :  
Phone Number :  
Fax Number :  
Email address : wim@saeon.ac.za
URL :  
We do not recommend another means by which visitors' concerns may be addressed. 
TABLE of personal data collected and purposes for which they are used 
Primary personal data/Business information 
x volunteered by each visitor
- collected from public records or bodies
- collected from private organisations
Primary personal data  Technical administration of the Web site  Research &development  Customer Administration  Marketing  Trading in personal data 
Name  x  -  -  -  - 
Gender  -  -  -  -  - 
Address  x  x  -  -  - 
E-mail address  x  -  x  -  - 
Phone/Fax number  x  -  -  -  - 
other (describe)  x  x  -  -  - 
Research Domain 
Business Information  Technical administration of the Web site  Research & development  Customer Administration  Marketing  Trading in personal data 
Employer/organisation  x  x  -  -  - 
Job title  -  -  -  -  - 
Address  -  x  -  -  - 
E-mail address  -  -  -  -  - 
Phone/Fax number  -  -  -  -  - 
other (describe)  x  x  -  -  - 
Organisation Type 
Other personal details and profiling data
x volunteered by each visitor
- collected from public records or bodies
- collected from private organisations
  Technical administration of the Web site  Research & development  Customer Administration  Marketing  Trading in personal data 
Personal details  x  x  x  -  - 
Physical description  -  -  -  -  - 
Family characteristics  -  -  -  -  - 
Education and skills  -  -  -  -  - 
Life style or personal tastes  -  -  -  -  - 
Financial resources  -  -  -  -  - 
other (describe)  -  -  -  -  - 
Identifiers
x volunteered by each visitor
- collected from public records or bodies
- collected from private organisations
  Technical administration of the Web site  Research & development  Customer Administration  Marketing  Trading in personal data 
On-line identifiers  x  x  x  -  - 
Financial identifiers  -  -  -  -  - 
identifiers assigned by Public bodies  -  -  -  -  - 
Biometrics identifiers  -  -  -  -  - 
other (describe)  -  -  -  -  - 
Specific Data 
- volunteered by each visitor
- collected from public records or bodies
- collected from private organisations
  Technical administration of the Web site  Research & development  Customer Administration  Marketing  Trading in personal data 
Racial or ethnic origin  -  -  -  -  - 
Political opinions  -  -  -  -  - 
Religious or philosophical beliefs  -  -  -  -  - 
Trade union membership  -  -  -  -  - 
Health/Medical data  -  -  -  -  - 
Sex life  -  -  -  -  - 
Police/Justice data such as civil/criminal actions brought by or against the visitor  -  -  -  -  - 
other (describe)  -  -  -  -  - 
           
Section 7: Disclosure and Visitor Choice
We will not disclose you data to anyone outside SAEON without asking your consent first.
Section 9: Access to the personal data we may hold about you 
If you need to determine what personal data we hold for your account, please file a request under 'Support'.